Oregon Trail Library District

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Public Records Policy

Public Records Policy

DOWNLOAD & PRINT PUBLIC RECORD REQUEST FORM

 

As it values transparency, Oregon Trail Library District fully complies with the Oregon Public Records Law. Every person has a right, guaranteed by the Oregon Public Records Law, to inspect any non-exempt public record held by the District. The public may request to view District records that are not exempt per the Oregon Public Records Law and other District policies.

Retention

The District follows the records retention schedule established for special districts by the Oregon State Archives. The District has records both electronically and in analog. However, the District prefers to retain records in digital formats using open and archival-quality standards.

Custodian

The Library Director is the District's custodian of records and is the only party authorized to receive or comply with public records requests or inquiries from courts or law enforcement agencies.

Requests

To best connect the requester with the records s/he seeks, requests to review records should be made in writing. Ideally, the request should include the records requested with date(s), subject matter, and any other relevant details. The request should also specify in what format the records are desired (e.g. electronic or analog). A written response to the request will be given in 7 business days by the OTLD Library Director.

Access

The District aims to provide access to records by whatever method is most convenient for the requester, ideally without cost to him/her. Whenever possible, the District will supply records electronically. If electronic records are unavailable or infeasible to transmit, analog records may be viewed and copied at any of the District's branch libraries during regular public open hours. Most records are kept at the Boardman branch, so individuals wishing to view records at another location should state as such in their requests. If the requester would like to review analog records, they may be viewed at OTLD Boardman Branch unless it can be easily copied and transmitted to a different branch. Depending on the nature of the request, the District may require the review to take place with a District representative present. Any research fees (see below) must be paid in advance. Additional fees may be charged if District staff presence is required during the review, which shall equal the rate for research fees. Original records shall not be removed from the District's locations unless authorized by the Library Director or Board of Directors. If any person attempts to alter, remove, or destroy any District record, the District representative shall immediately terminate such person’s review and notify the District's legal counsel.

Fees

The District will attempt to provide records without cost to the requester. However, some requests may require copying or significant amounts of staff time. In order to recover its costs for such requests, the District may charge fees associated with searching for and copying records. Library Director may waive these fees at his/her discretion. Fees shall be limited to no more than $50.00 unless the requester is provided with written notification of the estimated amount of the fee and the requester confirms that s/he wants the District to proceed.

Fees are as follows:

      Paper copies or printouts: $0.15 per side for black and white or $0.50 per side for color.

      Copies of nonstandard materials (e.g. maps, videos, sounds recordings): Fees shall be the actual costs incurred by the District plus staff time used to obtain them.

      Research fees: If a request requires District personnel to spend more than fifteen minutes searching or reviewing records prior to their review or release for copying, the fee shall be $50.00 per hour, charged in fifteen minute increments, for any time spent over fifteen minutes. The District shall estimate the total amount of time required to respond to the records request and must be paid in advance before the search will proceed. If the actual time and costs are less than estimated, the excess money shall be refunded to the requester. If the actual time and costs are in excess of the estimated time, the difference shall be paid by the requester when the records are produced.

      Additional charges: If a request is of such magnitude and nature that compliance would disrupt the District's normal operation, the District may impose such additional charges as are necessary to reimburse for its actual costs of producing the records.

Restrictions

Per the District's Privacy Policy, some District records in addition to those delineated in the Oregon Public Records Law are exempt from disclosure or destroyed once they are no longer necessary for District operations. These records include circulation records, records showing use of the District's computer networks, and other records containing personally-identifiable information about the District's patrons and their library use.

 

Approved by the OTLD Board of Directors January 20, 2016

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New Book List – December 2017

 

Fiction:

 

A Christmas Railway Mystery – Edward Marston

A Gentleman in Moscow – Amor Towles

Past Perfect – Danielle Steel

Sing, Unburied Sing – Jesmyn Ward

The People vs. Alex Cross – James Patterson

The Vanishing Season – Joanna Schaffhausen

Someone to Wed – Mary Balogh

Daring Duval – Max Brand

The Driver – Hart Hanson

Hell Hath No Fury – Charles West

The Raven’s Honor – Johnny D. Boggs

The House by the Lake – Ella Carey

Stay With Me – Ayobami Adebayo

Enemy of the State – Kyle Mills

Rabbit Cake – Annie Hartnett

Sisters – Lily Tuck

The Fortunes – Peter Ho Davies

The Memory Keeper’s Daughter – Kim Edwards

She Rides Shotgun – Jordan Harper

Darker – E. L. James

End Game – David Baldacci

Hardcore Twenty Four – Janet Evanovich

The Rules of Magic – Alice Hoffman

Turtles All the Way Down – John Green

Nightblind – Ragnar Jónasson

Year One – Nora Roberts

Beignets, Brides and Bodies – J. R. Ripley

A House for Happy Mothers – Amulya Malladi

The Wangs vs. The World – Jade Chang

Against the Light – Marjorie Eccles

A Christmas Return – Anne Perry

Girl in Snow – Danya Kukafka

The Other Girl – Erica Spindler

Trap the Devil – Ben Coes

A Dark so Deadly – Stuart McBride

Heather, The Totality – Matthew Weiner

It – Stephen King

The Readymade Thief – Augustus Rose

The Rooster Bar – John Grisham

Uncommon Type – Tom Hanks

Hiddensee – Gregory Maguire

Oathbringer – Brandon Sanderson

Seven Stones to Stand or Fall – Diana Gabaldon

Non-Fiction:

 

Knits & Pieces – Danielle Holke

Sisters First – Jenna Bush Hager

The Doodle Revolution – Sunni Brown

Consumer Reports Buying Guide Issue

LaFosse & Alexanders Essential Book of Origami – Michael G. LaFosse

Simply Styling – Kirsten Grove

Break the Cycle of Alcoholism – Geoffrey Colvin

I Still Want It – Derrick Jaxn

Unbearable Lightness – Portia De Rossi

Rover – Andrew Grant

What Can I Bring – Elizabeth Heiskell

1000 Ideas for Decorating Cupcakes, Cookies & Cakes – Sandra Salamony

Bohemian Macrame – Gwenael Petiot

Cake Pops – Helen Attridge

Cakes to Dream On – Colette Peters

Crazy About Cupcakes – Krystina Castella

Pop Bakery – Clare O’Connell

The Big Book of Cupcakes – Betty Crocker

21 Things You Need to Know About Diabetes and Weight Loss Surgery – Scott A. Cunneen

Arm Knitting – Linda Zemba Burhance

Beyond Loneliness – Trevor Hudson

Dr. Colbert’s Keto Zone Diet – Don Colbert

History Book – Marcus Cowper

Celebration Cake Pops – Paula Macleod

Crazy for Cake Pops – Molly Bakes

FAQ for Expectant Fathers – Armin A. Brott

Instant Pot Miracle

The Doodle Revolution – Sunni Brown

Prairie Fires – Caroline Fraser

Tasty Latest & Greatest

The Faerie Handbook

We’re Going to Need More Wine – Gabrielle Union

Braving the Wilderness – Brene Brown

The Secret Life of Flies – Erica McAlister

The Practical Art of Baby Massage – Peter Walker

Marcus and Narcissa Whitman and the Opening of Old Oregon; Volume 1 – Clifford Merrill Drury

Marcus and Narcissa Whitman and the Opening of Old Oregon; Volume 2 – Clifford Merrill Drury

The Four Tendencies – Gretchen Rubin

Happy Hand Lettering – Jen Wagner

The Sketchnote Handbook – Mike Rohde 

Audiobooks:

 

Artemis – Andy Weir

The People vs. Alex Cross – James Patterson

Mermaid – Jodi Picoult

The Uncommon Type – Tom Hanks

‘Y’ is for Yesterday – Sue Grafton

Holding the Dream – Nora Roberts

Keep Her Safe – Sophie Hannah

Price of Duty – Dale Brown

Walkaway – Cory Doctorow

Winter Garden – Kristin Hannah

Lyon’s Gate – Catherine Coulter

Power Play – Catherine Coulter

The Indigo Girl – Natasha Boyd

The Magic Misfits – Neil Patrick Harris

Tap Into Greatness – Sarah Singer Nourie